Budgeting
Annual common-area budgets based on actual costs, service contracts and upcoming needs.
Fee collection
Subdivision and common-area fees, handled with care
For commercial subdivisions, pad-site developments and properties with shared common areas, we administer owner assessments accurately, consistently and transparently.
Why it matters
Shared roads, landscaping, lighting, drainage, signage and snow removal depend on every owner contributing their share on time. Inconsistent billing or unclear records create friction among neighboring owners and can leave common areas underfunded and poorly maintained.
Silvergate brings structure to the process. Owners know what they owe, why, and how the money is used, and the common areas that support every property stay in good condition.
We administer fee collection for a commercial subdivision of pad sites in Thornton, so we understand both the bookkeeping and the practical upkeep it pays for.
A good fit for
- Commercial subdivisions with multiple pad sites
- Retail or office centers with shared parking and common areas
- Owners’ associations governed by recorded covenants or reciprocal agreements
- Developers handing off a subdivision to its owners
What we handle
From the budget to the ledger
Allocation
Each owner’s share calculated according to the governing documents, applied consistently.
Billing
Clear assessment notices and invoices issued on a predictable schedule.
Collection
Receiving and recording payments, with professional, documented follow-up on late accounts.
Recordkeeping
Organized ledgers and owner statements showing each owner’s assessments and payment history.
Common-area upkeep
Coordinating the landscaping, snow removal, lighting, drainage and repairs that shared fees pay for.
Vendor oversight
Bidding and supervising common-area vendors, and checking invoices against contracts.
Owner communication
Notices, answers to owner questions, and updates on common-area projects.
Year-end reporting
A summary of what was collected and spent, ready for owners and their accountants.
How it works
Setting up fee administration
Review the documents
We review the covenants, declarations or agreements that define the common areas and how costs are shared.
Confirm the budget
We work from current costs and contracts to set or confirm the annual budget.
Set up accounts
Owner contacts, allocations and billing schedules are organized and opening balances confirmed.
Bill, collect and report
Assessments go out on schedule, payments are tracked, and owners receive clear statements.
Need help administering shared fees?
Tell us about the subdivision or property and how fees are handled today.